BRA/EDIC staff emails are not private and may be reviewed and shared to respond to subpoenas, court orders, FOIAs, or other valid forms of legal process. BRA/EDIC IT staff do not routinely monitor or access the content of email messages whether stored on equipment or in transit on the network. The content of electronic communications will not be accessed during the execution of systems support, network performance, and related security functions; but system administrators may access and disclose such contents when access and disclosure are necessary to protect the integrity of information technology resources, to ensure that these resources are equitably shared, to respond to health and safety emergencies and to respond to subpoenas, court orders, FOIAs, or other valid forms of legal process
Authorization for staff to monitor or access the electronic communications of individual staff will not be routinely granted. Such authorization will require justification based on reasonable business needs or reasonably substantiated allegations of a violation of law or policy on the part of the employee. In carrying out the retrieval of files or information, due respect should be accorded to confidential or personal information and legally protected files. Whenever possible, the employee should be informed and asked to help in obtaining the needed business materials.
All electronic information residing on owned systems and all Internet traffic generated through or within these systems, are the property of the BRA/EDIC. They are not the private property of any employee or other person.
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